IGA Proposal for Amendment

Proposal for Amending the
Constitution and By-Laws of the
Illinois Groundwater Association

The Executive Committee of the Illinois Groundwater Association is proposing that the office of Secretary-Treasurer be separated into two offices: Secretary and Treasurer. This change requires amendment of the Association’s Constitution and By-Laws.

Rationale/Background
The growth of the Association has increased the time required for taking care of the duties and responsibilities of the Secretary-Treasurer. It is also recognized that greater demands are being placed on the time of our members in discharging their professional responsibilities. The main purpose of separating the Secretary-Treasurer into two offices is to reduce the demands on one person’s time. Separating the offices of Secretary and Treasurer will allow each officer the time to better carry out the duties and responsibilities of the office. This change would strengthen the program of the Association and provide opportunities to enhance the Student Grant Program, the newsletter, and cooperation with groundwater organizations in Illinois and neighboring states. The text that is greyed and struck out is to be eliminated; red underlined text is to be added.

Amendment of Article 5 of the Constitution
Officers and Executive Committee

Section 1

The officers of the Association shall be as follows:

Chair

Vice Chair

~~Secretary-Treasurer~~

Secretary

Treasurer

at least two Directors

Student Director

and any additional Directors as may be provided for in the By-Laws.

Section 3

All officers shall be members of the Association and shall be elected pursuant to the By-Laws. The term of office for the chairperson, vice-chairperson, secretary-treasurer, and student director shall be for one calendar year starting January 1. Terms for the directors shall be two years, also starting January 1. Directors shall be elected in alternate years. If a director cannot fulfill the two-year term, a director will be elected for a one-year term during the following election. No officer shall serve more than two consecutive or years terms in the same office following the adoption of the original constitution, with the exception of the ~~Secretary-Treasurer~~Secretary and Treasurer or an officer elected or appointed to fill an unexpired term. The ~~Secretary-Treasurer~~Secretary and Treasurer shall be eligible to serve not more than four consecutive, one-year terms of office. An officer elected, or appointed to fill an unexpired term will be eligible to serve two subsequent consecutive terms in the same office.

Amendment of Article 2 of the By-Laws
Headquarters

The Headquarters of the Association for the transaction of all business of the Association shall be at the office of the duly elected ~~Secretary-Treasurer~~Secretary.

Amendment of Article 3 of the By-Laws
Duties of Officers

Section 3

The ~~Secretary-Treasurer~~Secretary shall keep records and minutes of all proceedings of the meetings of the Association or Executive Committee. Minutes of the previous meeting shall be distributed at each regular meeting and shall be adopted or revised by the membership.

The ~~Secretary-Treasurer~~Secretary shall be responsible for notifying the membership of the time and place for all special and regular meetings.

The ~~Secretary-Treasurer~~Secretary shall be responsible for keeping a record of the membership of the Association and provide addresses for the mailings of the Association ~~providing mailing labels for the newsletter~~.

The ~~Secretary-Treasurer~~Secretary shall work closely with the Treasurer in taking care of the business matters of the Association, and shall keep the Chair and Executive Committee informed.

The ~~Secretary-Treasurer~~Secretary shall perform such other duties as the Chair or Executive Committee direct.

In the event the ~~Secretary-Treasurer~~Secretary is unable to attend a meeting of the Association or Executive Committee, the Chair shall designate an acting secretary for that meeting.

Section 4 The ~~Secretary-Treasurer~~Treasurer shall collect all money that is due the Association and shall pay all bills as they become due. The ~~Secretary-Treasurer~~ Treasurer shall promptly deposit all money receipts to the credit of the Association in a depository which has been approved by the Executive committee. A Treasurer’s report shall be given at each regular meeting.

The ~~Secretary-Treasurer~~Treasurer shall collect membership dues, receiving meeting registrations, and be responsible for negotiating with host facilities the costs of the meeting.

The ~~Secretary-Treasurer~~Treasurer shall work closely with the Secretary in taking care of the business matters of the Association, and shall keep the Chair and Executive committee informed.

The ~~Secretary-Treasurer~~Treasurer shall perform such other duties as the Chair or Executive Committee direct.

In the event the ~~Secretary-Treasurer~~Treasurer is unable to attend a meeting of the Association or Executive Committee, the Chair shall designate an acting treasurer for that meeting.

Section 45

Section 56

Members of the IGA may vote on this proposed amendment by submitting their ballots (which were printed in the Fall Newsletter) at the Fall Meeting on November 6, 1997 or by mailing them to:

Mr. Daniel Kelleher

RUST Environment & Infrastructure

3121 Butterfield Road

Oakbrook, IL 60521

Ballots will not be accepted via e-mail at this time.

[IGA Home] Last Revision: Oct. 21, 1997
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